Most cleaning business owners spend their evenings on admin that should take minutes. ClearRota handles the rota, the invoices, and the job records, so you close the laptop earlier.
Built & supported in Portsmouth · Works on any phone · Nothing to install
30-day money-back guarantee on setup. If it's not the right fit, we'll refund it — just get in touch.
"We were running everything from a notebook. Now the whole week is done in minutes."
— Niki, NKF Cleaning Services, Portsmouth
If your rota lives in your head, a group chat and a battered diary, every week costs you hours you don't have. This fixes it without making you learn complicated software.
Build the week visually and move jobs in a single drag. Repeat bookings auto-fill: you only schedule each recurring job once. The rota for an entire week is done in minutes, not a morning.
Uncovered jobs surface the moment someone calls in sick. No hunting through the rota to find what needs reassigning.
Move a job to another staff member in seconds. They see it on their phone straight away, with the full address and access notes.
Export clients, bookings and invoices as a spreadsheet any time. Your data, yours to keep.
Each staff member logs in with their own 4-digit PIN and sees only their jobs: the address, time, and access notes for that day. Nothing else. No app to install, works on any phone they already carry.
A second access tier for supervisors who run the rota day-to-day. They manage jobs and staff; you stay the owner.
Staff see their own hours and estimated earnings. Cuts the "how much did I work this month?" messages.
Set each person as employed or contractor. Both invoice types work in the same rota.
Staff attach photos to a job from their phone. Proof of work, fewer disputes, and a clear record if a client queries anything. Photos are attached to the booking, not lost in a WhatsApp thread.
Log which products each client needs: specific brands, allergens, what they supply themselves. Visible on arrival.
Record which staff member holds each key or code. Get an alert if a key isn't returned when someone leaves.
Your logo and name on every screen and every invoice. ClearRota stays completely invisible.
Pick a client and their completed jobs populate the invoice automatically. The price is already worked out. Print or share as a PDF in two taps. Sequential numbering, no gaps, no manual tracking.
Send an invoice link directly from the app. Clients open it on their phone, no printing required.
Your payment details print on every invoice. Clients know exactly where to send the money.
Invoice the full amount or split it across visits. Works however you bill your clients.
Drag jobs onto the week. Each client's usual service, duration and staff are saved, so building the week takes minutes, not half a morning.
Each cleaner, gardener or valeter enters their PIN on their own phone and sees only their jobs, with the address, time, access notes and any special instructions.
Pick a client, and their completed jobs become a clean printable invoice with your logo. The price is already worked out. Review and send.
This isn't software imagined in an office. It was built to run a real cleaning company on the South Coast, with real staff, real clients, and real Monday mornings. It's been doing exactly that ever since.
Try before you buy
A pretend company with a full week of bookings, real staff logins, and actual invoices. Nothing you do affects anyone else.
Full access from day one.
Other tools charge £80–150/month and add fees as your team grows. ClearRota is a flat £45/month, regardless of team size.
Everything is pre-configured. Follow the setup guide and you're live in an afternoon.
Harry configures your system and walks you through it on a call. You take over from there.
Harry personally configures your rota, imports your clients, and gets you live within a week. You log in to a system that's already working.
Tax-deductible as a business expense for most clients.
Setup usually takes under a week from first chat.
Get live within 7 days and save £20 off your first month.
Most clients are up and running in two. Book Full Setup to qualify.
Yours, in writing. You own everything you put in, can have a full export whenever you like, and if you ever leave, your data is handed over and then deleted. I'm registered with the ICO (the UK data protection regulator). Registration in progress.
No. It's rolling monthly with 30 days' notice. If it's not saving you time, stop paying. That's intentional.
No. It runs in the browser on any phone, tablet or computer, and can be added to the home screen so it feels like an app. Nothing to install or update.
You send me your logo and a list of your services; I do everything else and walk you through it on a call. Most owners are booking jobs within ten minutes of logging in.
If you decide within 30 days of going live that it's not right for you, I refund your setup fee in full and we part as friends. The demo means you'll usually know before spending a penny anyway.
Describe your team and I'll reply within 24 hours with a clear next step.
Based in Portsmouth. Happy to meet for a coffee if you're local.